Last updated: May 2026
This Privacy Policy explains how Medical Conferences Services Ltd collects and uses personal data when you contact us or use our independent administrative support services.
Who we are
Medical Conferences Services Ltd is registered in England and Wales. Registered office: 71–75 Shelton Street, London WC2H 9JQ, United Kingdom. Company number: 15479044.
Information we collect
We may collect your name, organisation, preferred contact detail, enquiry content, and information needed to provide administrative support. We ask clients not to send sensitive medical data, payment-card details, passport files, or professional credentials through the website form.
Technical information and IP addresses
When you submit our contact form or visit our website, we may collect technical information such as your IP address, browser type, device information, approximate access time, and website activity logs. We use this information for security, spam prevention, fraud monitoring, troubleshooting, and website administration purposes.
By submitting the contact form, you consent to the processing of the information you provide for the purpose of responding to your enquiry and providing administrative support services.
How we use information
We use information to respond to enquiries, assess requested administrative support, provide agreed services, maintain records, comply with legal obligations, and protect our business from misuse.
Lawful basis
Our lawful bases may include contract, legitimate interests, legal obligation, and consent where applicable.
Sharing information
We do not sell personal data. We only share information where necessary to provide requested support, comply with law, use trusted service providers, or where the client has authorised a specific action.
Retention
We retain information only for as long as reasonably required for service, legal, accounting, or compliance purposes.
Your rights
UK data protection law may provide rights of access, correction, deletion, restriction, objection, and portability. You can contact us through the website contact form or by post at our registered office.